A Guide to Planning Corporate Party Entertainment: Step by Step

Planning a corporate party is about more than choosing a venue, food and music. The right corporate party entertainment can transform the atmosphere, encourage guests to interact and create memorable moments throughout the evening.

Whether you’re organizing a company holiday party, corporate gala, employee celebration or special event in Montreal,Ottawa and Toronto, planning your entertainment early can make the entire experience run more smoothly.

Here’s a step-by-step guide to help you plan it.

Step 1: Define the Style of Your Corporate Party

Start by deciding what kind of atmosphere you want to create.

Is your event elegant and sophisticated? High-energy and festive? Futuristic? More like a nightclub experience?

Your entertainment should complement the overall style of the event rather than feel like something added at the last minute.

For example, an LED Robot Show can work particularly well for modern, energetic events where the goal is to surprise guests and bring attention to the dance floor.

Step 2: Know Your Venue

Before selecting your entertainment, consider the size and layout of your venue.

Think about ceiling height, entrances, dance floor space and how performers will move through the room.

This is especially important when choosing between a Regular LED Robot and an 8-foot LED Robot. The regular version can accommodate a wider variety of venues, while the 8-foot Robot requires additional space and appropriate access.

It’s also helpful to have a small private area where performers can change, prepare and safely store equipment before the performance.

Step 3: Choose the Right Entertainment

Once you understand your venue and the atmosphere you want, you can choose the entertainment that best matches your event.

MockingBird Events offers several entertainment concepts, including:

• LED Robot Show

• Mirror Show

• Daft Punk Show

• Mask Show

Each option creates a different atmosphere, so your choice should depend on the type of corporate event and the experience you want your guests to have.

Step 4: Decide When the Performance Should Happen

Timing can make a major difference.

For many corporate parties, one of the best opportunities for entertainment is the transition between dinner and dancing.

The performance can take place after company speeches, awards, dinner or other formal parts of the evening.

An LED Robot entrance can also be used to launch the dance floor, creating a clear transition from the formal part of the event into the celebration.

Step 5: Coordinate with Your DJ and Venue

Your entertainment should work together with the rest of your event team.

Share the approximate performance time with your DJ, event planner and venue so everyone understands how the evening will flow.

For an LED Robot performance, coordinating the music and lighting can help make the entrance feel more dramatic and intentional.

Step 6: Consider Special Effects

Special effects can add another level of excitement to corporate entertainment.

Depending on the selected MockingBird Events package, an LED Robot performance can incorporate elements such as laser gloves, CO₂ effects, LED foam sticks and confetti.

Think about the experience you want to create and what is appropriate for your venue.

Step 7: Think About Guest Participation

Some of the most memorable corporate entertainment gets guests involved rather than asking them to simply watch.

An interactive performance can encourage employees to leave their tables, gather around the dance floor and become part of the celebration.

LED foam sticks and other interactive elements can also help extend the atmosphere beyond the performance itself.

Step 8: Build the Entertainment Into Your Timeline

Don't wait until the day of the event to decide when entertainment will happen.

Include the performance directly in your event timeline.

For example:

6:00 PM – Guest arrival and cocktails7:00 PM – Dinner8:30 PM – Speeches or awards9:00 PM – Entertainment performance9:30 PM – Dance floor opens

Your exact schedule will depend on your event, but having a clear timeline helps your entertainment, DJ and venue work together.

Step 9: Book Your Corporate Entertainment Early

Corporate holiday parties and popular event dates can require planning well in advance.

Once you know your event date, venue and preferred entertainment, you can begin discussing the performance details and securing your reservation.

When contacting an entertainment provider, it helps to have your event date, venue, approximate number of guests and preferred performance time ready.

Planning Corporate Party Entertainment in Montreal

The best corporate party entertainment in Montreal should feel like part of the event—not simply an extra item on the schedule.

By choosing entertainment that matches your venue, planning the right performance time and coordinating with your event team, you can create a smoother transition from dinner to celebration and give your guests something memorable to experience together.

MockingBird Events provides entertainment for corporate parties and special events in Montreal, including LED Robot, Mirror, Daft Punk and Mask performances.